Inventory Management | POS Admin

To apply for any of SHOPLINE POS's features, please contact our Online Merchant Success Team.

• Page introduction
• Search filters introduction
• Single and bulk update inventory
• Quick search logic
• Export product inventory report

1. Page introduction

In SHOPLINE Admin, go to [Inventory Management] > [Inventory] to enter the management page.

Click the View Inventory Analysis button to view more detailed inventory data. 

On the inventory management page, you can view and edit the inventory of Products, Add-on Items, and Free Gifts separately.

In the main navigation, merchants can find:
Inventory Item, Product SKU, Barcode, Publish/Unpublish status, Cost, Inventory in different stores, and Inventory Cost

• Cost
  1. The cost of product and variant (if set) is shown here.
  2. If there are multiple variations of products, the cost will not be shown in the main product column.
  3. When the number is 0, the field will be left blank.
  
  
• Inventory Cost
  1. This is the value of cost multiplied by the value of the positive inventory.
  2. When filtering the result to a specific warehouse, only the inventory cost of that warehouse will be calculated.

When scrolling horizontally, the first three rows of fields (Product/Product SKU/Barcode) can be folded and frozen for better viewing.

2. Search filters introduction

On the inventory management page, merchants can also filter data by Warehouse, Stock Availability, Category of POS, Supplier, and Publish/Unpublish Status.

1. Warehouse
   Filter the store/ warehouse you want to view if the inventory is stored in different locations.
   
   
2. Available Stock
   Select "Out of Stock" and "Available Stock ≤" to filter out the products whose inventory is lower than a certain quantity or out of stock.
   
   
   
3. Add Filters
   In this drop-down menu, you can choose to filter by "Category of POS", "Supplier" or "Published/Unpublished Status".
   
   
      

3. Single and bulk update inventory

1. Single update inventory

Click on the inventory quantity of any product to modify it. After entering the inventory quantity you want to increase or decrease, click Save on the upper right to complete the update.

Note: Branches whose inventory is shared and will be synchronized are shown in the red box above.

2. Bulk update inventory

Check multiple items to be updated in the leftmost column, and click Bulk Update Inventory to bulk change the inventory quantity.

After clicking Confirm, the prompt "Going to update inventory" window will appear at the upper right corner.

4. Quick search logic

In the search field, you can search for products by product name, SKU, or barcode. The following will introduce the search rules:

Text

1. If the product name and SKU are "SHOPLINE", you can search for the product by entering the starting text such as "shop" or "shopli", but not the ending text like "line" or "opline".
   
2. If the product name and SKU are "LGGNL307SV", you can search for the product by entering "LG" or "LGGNL" but not "NL" or "307".
   

Symbols

Symbols are considered as part of the word and will be filtered out during search.

For example: if the product name and product SKU contains "9/15", administrators have to enter "915", "9", or "15". 

Spacing

If you enter a space between the keywords, the search will be performed with "intersection of words before and after the space".

For example: if you enter "9 (space) 15" as a keyword, you will get 9/15, September 15 and 915.

5. Export product inventory report

In SHOPLINE Admin, go to [Report & Analytics] > [Report Export]. Select the POS tab and click on the Product Inventory Report.

Click Export for exporting the report.

Read more

Inventory Adjustment Record